Often people buy a paper printer for the office-based on a simple principle: if it prints, that’s fine. As a result, there is a great risk of buying a model that cannot meet expectations and throwing your money away. We will tell you how to choose a printer that is worth every dollar you spend.
What will we print?
Documents where the only graphics are diagrams or color-intensive images? Perhaps this question should be answered first.
It might seem like a good idea to buy a device, some features of which you don’t need right now. You never know, you might need them someday. But the truth is, they won’t. You’re just overpaying for something you won’t use. Ask your employees why they need a printer first and base your choices on that information.
Inkjet printers, laser printers… What is the difference between them?
As the name implies, these types of printers differ in the way the ink is applied to the paper. The print head of an inkjet printer has small nozzles through which liquid dye is fed to the paper. As a rule, inkjet printers have a higher print resolution than laser printers, so they are better suited for situations where small details or shades of color need to be conveyed.
To put it very simply, a laser printer works as follows: the image drum is electrically charged and then the laser “draws” the image on the drum. The toner is attracted to the laser-treated areas and then transferred to the paper. To prevent the toner particles from crumbling, the paper is heated.
So which one is better?
Again, it all depends on what you print more often. If you print photos, layouts, or other images where accurate color reproduction is important, it is better to choose an inkjet printer.
If you need a printer primarily for printing documents and large quantities, you should get a laser printer. Laser printers take a long time to warm up, but they print faster than inkjet printers. For example.
To choose the right printer, we recommend checking our list of the best wireless printers.
Printer or MFP – which should I choose?
You have to choose according to your needs. If you often have to scan or copy documents, it definitely makes sense to choose a multifunctional device.
MFP is a printer, copier, scanner, and fax machine. It is worth such a versatile soldier more expensive than the usual printer, but it is still more profitable compared to buying several devices separately. And a multifunction device takes up less space if you have space problems in your office.
Double-sided printing – is it even necessary or not?
It will not be superfluous. If you have to print a lot of drafts of documents, it is wise to save paper and buy a device with duplex printing. The Brother HL-L2350DW Compact Monochrome laser printer is good for it: it has a double-sided print speed of 15 images per minute.
What else should a good printer be able to do?
To avoid tangling your office with unnecessary wires, choose models that can be controlled via Wi-Fi. These printers can even be connected from mobile devices. And if your colleagues aren’t keen on learning the ins and outs of this kind of technology, the easy-to-use touchscreen control is a big help.
Today’s printers can even take care of your data security. To do this, they have the option of secure printing with a PIN code. The user must enter the correct password before the printer will start working.
The main quality of a good printer: you do not notice it. It works perfectly, without causing problems or annoying the people who use it. Choose your printer according to the needs of your colleagues, and it will serve you well.