Are people frequently handing you their business cards? Do you worry about storing all those cards or losing them and not being able to find the contact information you need? A portable business card scanner might be the perfect product for you in your office.
With a business card scanner, you can quickly scan and store all the business cards you’ve been given. Most business card scanners include software, making it easy to search through the contacts you’ve scanned. So, you can locate a given person’s contact information quickly and efficiently when you need it.
Before you decide on a business card scanner, use the information below to help you consider your options’ different features. You will want to be sure to find the best scanner to meet all your needs. Investing a little time now in comparing your options will likely save you a lot of time and frustration in the future.
One of the first factors you’ll want to consider is the connection type needed to transfer documents. Do you want a wireless scanner that can operate with a battery pack and send documents through Wi-Fi, or would you prefer a scanner that needs to be connected to a computer to work? When you think about this feature, think about where you’re likely to be using the scanner. If you feel you’ll primarily use it at your desk, a scanner that connects using a USB cable might be fine for you. If you think you’re likely to be scanning on the go, then you might want to consider finding a wireless scanner that you won’t need to plug into a computer.
The next thing you’ll want to consider is the speed of the scanners you’re looking at. Some can scan a full page in about five seconds, while others can take twice as long. Do you anticipate needing to scan multiple pages at once where you’ll appreciate a super quick scanner?
Storage Within the Scanner
Some wireless scanners can store multiple pages worth of documents so that you can keep scanning without sync to your computer right away. You’ll need to decide if this is a feature that is important to you. If you’d like to see if the scanner you purchase, then look more closely at the number of documents the different scanners can store before you need to sync them with a computer.
Compatibility with Mobile Devices
You’ll want to decide if you wish the scanner you purchase to be compatible with your mobile device for this feature. With some scanners, you can use Wi-Fi to transfer your scanned documents to your phone or tablet. Other scanners are only compatible with computers.
If you plan to use your scanner frequently when you’re away from your office desk, pay attention to how easy it will be to carry it along with you. Look at the size and weight to help you make this decision.
Maximum Document Size
All the scanners reviewed above can scan a business card, but some can also scan a full-page paper. Do you think you’ll solely use your scanner for business cards, or would you like to have the flexibility to scan larger items sometimes?
Maximum Document Thickness
Another feature you should pay attention to is the maximum document thickness the scanner can handle. If you think you may need to scan credit cards or laminated pages, you will make sure you pick a scanner that can take these items.
Before finalizing your decision about which scanner to purchase, look over the included software that will come with your scanner. Does it sound like it is user-friendly and will help you easily organize your contacts? Will you be able to perform keyword searches? Can you create PDFs or JPEGs from your scans? You will also want to pay attention to whether you’ll be able to easily upload your documents to a cloud server or share your contacts with programs like Outlook.
Compatibility with Different Operating Systems
Finally, read the product details to ensure that the scanner you want to purchase will be compatible with your devices. You don’t want to buy a scanner to return it because it will not work with the operating system on your computer.
When you are on the market for a new business card scanner, consider the features above to help you find the perfect scanner that will meet all your needs. Soon, you’ll have found the best scanner for you, and you can get busy scanning and organizing all of your contacts.
Best Portable Business Card Scanners of 2021
1. Fujitsu ScanSnap S1300i – Best Portable Business Card Scanner
The Fujitsu ScanSnap S1300i is a must-have for any business that needs to organize the storage of business card data of their partners. With this device, you can also scan documents and receipts and store them on your desktop or cloud drive, so they’re always at hand when needed.
The scanner can be powered by either a PC or Mac’s USB ports when you don’t have access to an AC outlet. With its small enough size, it will fit almost anywhere on your office desk without taking up too much space. The ScanSnap S1300i has a 10-page automatic document feeder, which allows you to scan both sides or up to 12 pages per minute.
ScanSnap Home software
ScanSnap Home lets you effortlessly and quickly store, manage, and view your scanned business cards. The software combines all of your favorite features into one platform to allow you to use scanned data in various ways. You may easily gather, edit, and utilize information from documents, business cards, receipts, and photographs with the program.
You can handle various document types, including color photographs, double-sided landscape papers, and other formats. With various sophisticated automatic image processing features, you can scan large amounts of different sorts of documents. You may use the “Merge” function to combine two single pages into a one-double spread paper.
If you’re looking for a way to store business cards conveniently, the Fujitsu ScanSnap S1300i can help you. It’s also perfect for creating searchable PDFs of paper receipts and invoices without the hassle of manually entering information. With its smart document detection features, this machine is straightforward to use.
2. Doxie Go SE Wi-Fi – Best Wireless Business Card Scanner
The Doxie Go is a portable scanner that can sync directly with your smartphone, eliminating a computer’s need to close by. This scanner is only about 12 inches across and is narrow, so it can easily be stored on your office desk or carried along with you in a briefcase or workbag.
With the Doxie Go Scanner, you can instantly access the business cards you have scanned. The scanner comes with free apps for your smartphone, where you’ll be able to view your scanned items. When you’re back at your computer, syncing the items you scanned is simple.
Connection and storage
You can connect your phone to your computer over Wi-Fi or use the included USB cable to transfer the documents. Once the documents are uploaded onto your computer, the included ABBYY OCR technology will allow you to create PDF documents from the cards you scanned. You can decide where you want to save your scans-either to your desktop or a cloud service, such as Evernote or iCloud Drive.
The scanner comes with 2 GB of built-in memory to store your scans in that space, and you can expand the amount of storage because the device also has a standard SD card slot.
Other document scanners can scan a color page more quickly than the Doxie Go can. Consider the number of documents you’re likely to be scanning at one time to consider if this is an essential feature to you.
We recommend the Doxie Go Scanner. It is easy to bring with you and scan documents and business cards on the go. Besides, with the included software, you can easily access your scanned items directly from your phone.
3. Ambir nScan 690gt – Best Vertical Business Card Scanner
The Ambir nScan 690gt is a vertical card scanning solution that will help you create a quick and smooth process. It’s fast, one-second scanning for both sides of business cards, IDs, and insurance cards. Plus, it has beautiful image quality in color or grayscale. And it takes up even less desk space than other scanners.
Import contacts to Outlook
The nScan 690gt is the perfect way to quickly and easily scan any business card for information that you can import into your Outlook contacts list. With just one click, you’ll have all of their contact details at hand.
Contacts in Outlook are automatically detected and identified as duplicates, ensuring that your address book is tidy and up to date. Never be concerned about repeating information, and changes to contact fields are simple to make if required.
Scan to a shared folder
Scanning contacts to a shared folder for executive assistants and dispersed offices allows you to share contact information across your staff easily. Set up your shared folder and begin scanning.
AmbirScan nScan 690gt uses Optical Character Recognition to convert documents into CSV files, making it simple to store and backup your data. Upload your CSV to third-party CRMs like Salesforce and Google Contacts. This is an easy way for you to get started with customer data.
If you’re looking for a business card scanner that gives you quality and value, then you can’t go wrong with the Ambir nScan 690gt. Its compact desktop design makes it perfect for workspaces of any size, and its one-touch scanning functionality creates a fast and seamless experience for your daily workflow.
4. Fujitsu ScanSnap iX100 – Fast Business Card Scanner
The Fujitsu ScanSnap Wireless Scanner is a portable scanner that you can use to send documents to a laptop, smartphone, or tablet. It is small, compact, and weighs only 14 ounces, making it the perfect size to carry along with you to meetings and events.
This scanner takes just 5.2 seconds to scan a full-color page (at a resolution up to 600 dpi), meaning you can quickly scan multiple business cards or other documents. Once you have sent your items to your desired device, you can choose to save your documents on your desktop or upload them onto the cloud. The PDF files are created when your documents are scanned fully searchable, so you can easily organize and find the information you’re looking for.
The iX100 has a built-in processor that enhances images on the fly, unlike documents captured by your phone.
When scanning small documents such as business cards, you can begin scanning a second document before the first one is complete.
Scanning of large documents
If you have a larger document than a page to scan, you can fold the page in half and scan each side of the paper. The Fujitsu ScanSnap will recognize this and will automatically put the pages together into one larger document.
The scanner contains a rechargeable battery, which will allow up to 260 pages to be scanned before needing to be recharged.
Some users have complained that the Fujitsu ScanSnap is not easy to operate. Others have complained that the battery does not last very long between charges.
We recommend the Fujitsu ScanSnap Scanner. It scans documents and sends them to your computer, where you can organize them, save them, or upload them to the cloud.
5. Ambir Technology PS667 – Cheap Business Card Scanner
At less than eight inches wide, the Ambir ID Card Scanner is very compact and portable. It is designed to scan ID cards, business cards, checks, and other similarly sized items (up to 4.13 x 10 inches)
The Ambir ID Card Scanner comes with a USB cable so you can hook it up to your computer to transfer your scanned documents. You have the option to scan your documents in either color or black and white. The scanner takes only three seconds to scan a business card (when in grayscale mode).
The Ambir ID Card Scanner is not compatible with MAC computers, so you might want to look at different options if you have a MAC. This scanner needs to be hooked up to a computer through a USB cable to transfer scanned documents compared with other wireless scanners.
If you’re looking for a simple scanner to use solely for business cards, we recommend the Ambir ID Card Scanner. It will quickly scan a business card and send it to your computer, where you can save the information.
6. Canon imageFORMULA P-215II – Business Card Scanner with ADF
The Canon imageFORMULA scanner is a sleek, black portable scanner. It can scan any paper documents, including business cards, checks, receipts, and full-page documents. Your purchase of the scanner will include a one-year warranty to protect you from any issues with the scanner.
This scanner features an automatic feeding tray, so you can scan up to 20 pages without having to load each item individually. It only takes about 4 seconds to scan a single page. It can scan 15 pages per minute in black and white or grayscale or 10 pages per minute in color, depending on the resolution you choose for your scanned documents. The scanner can also scan both sides of a paper in a single pass.
The Canon imageFORMULA Scanner is designed to be portable, so you can bring it with you to scan on the go. It has a wireless battery pack, making on-the-go scanning even easier.
The Canon imageFORMULA is compatible with both Macs and PCs, as well as mobile devices.
Some customers have complained that the automatic feeder feature sometimes pulls more than one sheet of paper down at a time, causing some sheets not to scan correctly.
We recommend the Canon imageFORMULA scanner because of the many features it offers. The automatic feeding tray and quick scanning capabilities make this an excellent scanner for scanning business cards and other paper documents.
7. PenPower WorldCard Pro – Best Multi-Language Business Card Scanner
The PenPower WorldCard Pro Business Card Scanner is easily portable due to its small size. It is designed to scan business cards and upload them to your device.
After scanning a business card, this scanner converts the information into a digital format in seconds. It allows you to sync your new contacts with your Gmail contacts to ensure that you don’t lose any contact information. You can then share your contacts with programs such as Outlook, ACT!, Lotus Notes, or Salesforce. The scanner is compatible with PCs, Macs, and mobile devices. Once you have scanned your documents, you can quickly execute keyword searches to find the contact information you’re looking for.
The scanner must be connected to a computer or device using the included USB cable to operate. If you are looking for a truly portable scanner that does not need to be connected to a computer to work, this might not be the best choice for you. Some users who have purchased this scanner have complained that it does not read some business cards well, especially with logos or designs. Other users have complained that the software for MACs does not work well, making it challenging to perform even basic operations.
Overall, we do not recommend the PenPower WorldCard Pro Business Card Scanner. Too many customers have complained about poor performance scanning cards and software issues. It is not the best business card scanner you’ll be able to find to meet your needs.
8. Epson WorkForce DS-30 – Another Great Business Card Scanner
The Epson WorkForce Scanner is a small black scanner capable of scanning full-page documents. It is small and light, making it easy to carry it in your bag to bring it along with you.
WorkForce DS-30 Portable Scanner can handle the documents pretty well. Sheets of paper of different sizes can be fed into the machine with little problem and are smoothly processed until they come out the other end – something is seen on the largest possible proportions of an 8.5’x14″ poster to something more fiddly like a business card or a receipt.
This scanner is compatible with multiple different operating systems, including Windows and MAC.
The Epson WorkForce Scanner can scan thicker documents as well, such as credit cards. To scan a document, you need to connect the USB cord to your computer and start the scanner. Once you have scanned a document, you will be able to edit and search within the information you scanned. Additionally, you’ll be able to create PDF and PDF/A files.
This Epson WorkForce DS-30 rarely stutters, and the image is read with clarity to produce a precise replication. The only issue here is the limitations on the other items it can scan and this idea of portability.
The scanner does not have this sense of versatility because it can only scan items that fit through the slot, so leaflets and single pages work perfectly, but there is no opportunity to scan pages in books.
The other issue is this idea that buyers can “wirelessly scan critical documents,” which can be a little misleading at first. This wireless aspect comes in the ability to send scanned data to the cloud or an awaiting mobile device for faster transfers and access – the scanner having no internal memory of its own – and you must note that buyers have to connect the scanner to a laptop or PC via a USB wire for it to work.
This scanner is slower than many other document scanners. It scans 4.6 pages per minute, which means it takes nearly 15 seconds to scan one full-page document. There is no optional battery pack, so you need to be hooked up to a computer for the scanner to work. Many users who purchased this scanner have noted that it does not work well with MACs. Other users have complained about the general operations of the scanner. They have said that it is challenging and time-consuming to scan multiple pages at once. They have also noted that the scanner sometimes will freeze up and not work correctly.
We do not recommend the Epson WorkForce Scanner. It is slower than other document scanners and does not work very consistently. Additionally, it would help if you were hooked to a computer to use this scanner, which is not the case for some alternatives.
Business card scanners will eliminate or significantly reduce the bulk of papers you will store on your calling card tray, drawer, or cabinet. Maintaining a computerized contact manager or database is a more efficient way of storing important contact information of clients, individuals, and other institutions, allowing them to get the needed reference almost in no time. A business card scanner also eliminates the additional human resource required to manually encode contact details to an existing database. Another significant benefit of using a scanner is providing security or limiting access to personal information only to employees who were granted rights.
There are numerous types of card scanners available in the market, portable, desktop, capture still images, or capture the data and convert them into text. For people who are always on the go, a portable scanner is ideal. It is also the best option for firms’ sales and marketing departments that handle a relatively large clientele database. Scanners of this type have been created to be extremely slim and trim, most of which can fit on the pockets of your laptop bags and cases. They usually run on batteries or an easy connection to the USB port. If you own a smartphone, such as a phone that runs the Android platform, you can get scanner applications, like an android business card scanner app on your phone.
A desktop business card scanner, on the other hand, is designed to stay within the office and is more prominent in size compared to the portable ones; however, they are much more durable and built for heavy-duty scanning. Card scanners, which capture still images, compile said electronic photographs of the calling cards themselves. The most advanced of which are those capable of capturing only the business card information or data like the name, address, contact numbers, position, etc. and translating this information into text which can, later on, be stored in a database or may be used in any other text processing computer program.
When finally searching for the ideal business card scanner to purchase, there are numerous considerations to note. The card scanner should be flexible enough to cater to different scanning needs other than business cards. Many of these devices can scan business cards, passports, photos, IDs, receipts, and many more abound the market. Size consideration is also a consideration; either you will use the scanner more often outdoors or want to save on space. Take note also of the device’s compatibility with your existing computer’s operating system. And most importantly, go for a more budget-friendly yet quality piece.
The proud owner and lead writer of OFFICE-EQUIP.COM
Office equipment seller since 2011. Started writing in 2018 and sharing his experience and knowledge with love and respect.